Content management system (CMS) refers to a unique computer application that allows for easy creation as well as modification of different forms of digital or online content. Basically, it is designed to enable multiple users’ access to essential information within a collaborative environment. Managers of various organizations using CMSs stand a chance to experience a number of benefits, right from efficiency enhancement to increased productivity, including all other benefits in between. Are you managing an organization that relies on the use of emergent technology and information systems to discharge services to the clients or customers? This might be the beginning of your success journey. Having a clear understanding of the types, features, and benefits of various types of CMSs is all you need to optimize your organizational productivity. Read on to discover the good news about content management systems.
Types of Content Management Systems
There are different types of CMSs available for use by different types of organizations worldwide. The most common ones are briefly described below:
Web Content Management Systems (WCMs) – It is designed to support efficient management of website content. It is designed for companies rely primarily on the use of internet to run most of its functions. For instance, organizations that use e-guides instead of paper instructions use WCMs to develop and update product manuals.
Document Management System (DMS) – It is used by organizations to manage different forms of documents and protect essential information form unwanted modification. For instance, it tracks whoever modifies the content to ensure that essential content is not edited or modified by the lower-level staff.
Digital Asset Management System (DAM) – This software deals exclusively with multimedia and graphic content, and not the text. For instance, it is used in graphic design, film and photography materials. It is therefore used widely in film and other companies that deal exclusively with visual content.
Component Content Management System (CCMS) – This type of CMS is used to manage the company’s content details. It focuses on components such as product information, company’s copyright disclaimer, and conceptual topics among others.·
Enterprise Content Management System (ECM) – ECM manages and consolidates emails, instant messaging, documents other electronic files using a global approach. It is mostly used to optimize customer service.
Features of content management Systems
The above discussed types of CMSs vary in features. However, the most common features include:
Format management– allows for easy conversion of scanned paper documents as well as legacy electronic documents into PDF or HTML documents.
Intuitive indexing– enables users to easily access all data that has been indexed such as keywords, authors or publication dates.
Publishing functionality– allows for the use of approved templates, wizards, and other tools for easy content creation and modification.
Revision features- Allows for easy content update and edition for initial publication. This feature also allows for easy tracking of any changes that unauthorized individuals might make to the files.
In a nutshell, content management system is essential for organizational success and security. In addition to the above mentioned features, it is beneficial it facilitates the process of coding, allows organization to control, update and manage the version of their content as well as easily create a unified and look and feel required by organizations. Choosing the type of CMS that meets your needs is the ultimate solution to your company’s success. Certainly, your organization needs at least one type. Make use of Content Management System to uplift your organization to a totally new level.